COMMANDING OFFICER (CO
The CO is the senior cadet responsible to the SNSI/NSI for all areas of the NJROTC program. Specific duties include, but are not limited to:
EXECUTIVE OFFICER (XO)
- Responsible for the overall guidance and direction of the unit.
- Meet a minimum of once per week with SNSI for leadership training and mentoring in carrying out unit responsibilities.
- Carry out assigned tasks as provided by the SNSI/NSI.
- Establish clearly defined “SMART” goals for the unit and work toward achieving these goals.
- Ensure established unit goals are clearly expressed to all cadets and updated regularly.
- Be familiar with the duties of all unit staff members and provide the necessary instruction and mentoring to ensure the proper and efficient operation of the unit.
- Maintain the highest standards of unit discipline, appearance, and morale.
- Practice sound leadership techniques and be aware of the leadership styles/effectiveness of the other unit staff members.
- Be responsibility for all unit functions and activities. Delegation of authority does not mean delegation of responsibility.
The XO will support the CO in all respects and will be prepared to act on the CO's behalf in his/her absence. Specifically, the XO is responsible for:
COMMAND MASTER CHIEF (CMC)
- Carry out tasks assigned by the unit Company Commander or the SNSI/NSI.
- Be prepared to stand in for the Company Commander at any time.
- Maintain the unit EOY Report as a living document.
- Lead unit staff meetings.
- Ensure team commanders and event OIC’s submit proper event after action reports / records to the Administration Officer for proper recording in CDMIS.
- Continually assess progress toward achieving unit goals and make recommendations, where appropriate, to revising goals.
- Ensure that all team captains are properly documenting practice and competition attendance.
- Coordinate team photos for submission to the school yearbook.
- Assist with special projects and annual events, working closely with the SNSI, NSI, and other staff members.
- Monitor the training program to ensure that PARS and advancement exams are being properly completed.
- Ensure the effectiveness of the mentoring program and that all cadets in the unit are properly assigned a mentor upon joining the unit.
The CMC deals directly with enlisted cadets and reports directly to the CO. He/she takes care of disciplinary situations with the enlisted as well as the promotion process for individual cadets. Responsibilities include, but are not limited to:
- Responsible for the highest standards of discipline, conduct, and uniform appearance.
- Take muster at company functions, practices, staff meetings and report to the XO/CO.
- Assist the CO/XO in any way necessary to run the unit efficiently.
- Provide training for Platoon Commanders to ensure the highest level of performance of each. Ensure consistency in expectations from each platoon.
- Be prepared to form the company for drill or inspection in the absences of officers.
- Plan and supervise routine clean-up of unit spaces.
- Conduct a major field day of all unit spaces before command inspections and all other major evolutions.
The OPS officer will support the CO and XO in all respects. Specifically, the OPS officer is responsible for:
- Maintain / update the unit calendar.
- Ensure the Plan of the Week (POW) is properly prepared and submitted to the SNSI.
- Coordinate event requirements and sign-up sheets to ensure events needs are met. Finalize event sign-up sheets prior to each event.
- Be familiar with trip requirements, especially for drill, color guard, and athletic teams.
- Be prepared to fill in as Executive Officer as required.
- Ensure team commanders are proficient in their positions as team leaders.
- Assist CO/XO in special projects, to include AMI, field trips, parades, etc.
The Supply Officer reports directly to the SNSI/NSI for supply related matters and to the XO for military matters. Specific responsibilities include, but are not limited to:
- Maintain inventory and accountability for all instructional material, organizational items, and uniform items.
- Coordinate the issue and turn-in of all uniform items.
- Conduct monthly inventory spot-checks to verify CDMIS information.
- Conduct annual (or as required) wall-to-wall inventories on uniforms, organizations, and minor property and submit as required.
- Control access to all unit supply storerooms.
- Ensure all storerooms are clean and orderly.
- Coordinate pick-up/delivery of uniforms from cleaners as required.
- Recommend to SNSI/NSI uniforms, gear, and books for survey, repair or cleaning.
- Ensure unit drill rifles, swords, and flags are clean, in good repair and properly inventoried.
The Administration Officer is responsible for personnel functions, including, but not limited to:
PLATOON COMMANDERS (PC)
- Maintain all cadet administrative records in CDMIS.
- Record the minutes of unit staff meetings and provide copies to all staff members.
- Prepare unit forms and new cadet packets for issuance to all new cadets upon arrival.
- Maintain an accurate record of all forms received on an annual basis, including updating all information in CDMIS to include, SRF, HRS Form, and Annual Sports Physical dates.
- Enter information into CDMIS for all event After Action Reports and promotions.
- Print promotion, cadet or month, award, and other certificates on a weekly basis for presentation during quarters.
- Track personnel awards, lettering qualifications, and advancement charts.
TRAINING OFFICER (TO)
- Be responsible for the appearance, discipline, and conduct of cadets within their platoons at all times. You must be the example for leadership and uniform appearance.
- Maintain high proficiency within their platoons in drill, ceremonies, customs, courtesies, and appearance.
- Develop leadership in unit members and provide opportunities for each member to practice leadership training.
- Ensure accurate musters of their platoons during class and at all unit functions.
- Nominate cadets for junior and senior Cadet of the Month, as required.
- Ensure assigned cadets turn-in all required forms as needed by Supply and Admin.
- Check cadet folders once a week to ensure completion of PARS and PFT info.
- Assist classroom instructor in facilitating classroom instruction, as needed.
- Ensure morning/afternoon colors in properly conducted, when assigned.
- Act as a sponsor for newly assigned cadets during the school year, until a mentor is assigned.
- Ensure all spaces are maintained in a neat and organized manner every day.
The Training Officer reports to the CO via the XO. The training department is responsible for tracking the progress of all members to support awards and promotions. Specific responsibilities include, but are not limited to:
1ST LIEUTENANT (1LT)
- Coordinate advancement testing of all unit members, to include exam creation, administering, grading, and promotion recommendations.
- Maintain advancement exam test bank.
- Ensure all PARS cards are adequately stocked/replenished.
- Coordinate quarterly PARS submissions and advancement exam schedule.
- Coordinate and conduct training for those cadets in need of additional training relating to general military knowledge and drill.
The 1st Lieutenant is responsible for the physical surroundings of classroom areas.
COMMUNITY SERVICE OFFICER (CSO
- Ensures physical surrounding appearance and cleanliness standards are met.
- Supervises maintenance and control of equipment through the Hillgrove NJROTC chain of command.
The Community Service Officer identifies, plans and coordinates community service activities consistent with eligible hours to earn community service ribbons:
PUBLIC AFFAIRS OFFICER/RECRUITING OFFICER (PAO)
- Responsible for identifying, coordinating, and conducting all community and school service opportunities.
- Provide timely notification to unit staff and instructors of all community and school service opportunities.
- Ensure all community and school service events are listed on the unit calendar.
- Coordinate signups for all events to meet event needs.
- Verify all community/school service event After Action Reports are properly completed and submitted in a timely manner following events.
The PAO is responsible to the SNSI through the XO and the CO for the following:
ASST. PAO/RECRUITING OFFICER (APAO)
- Maintain a close liaison with school/local media with regards to the unit, preparing monthly articles for submission to SNSI.
- Regularly maintain and update unit social media platforms to promote the unit.
- Maintain a yearly unit scrapbook or file with pictures from all events.
- Maintain unit bulletin boards in a neat and orderly manner with updated event pictures.
- Coordinate creation of unit slideshow(s) for the End of Year Awards Banquet.
- Coordinate the publishing of a unit yearbook each spring.
- Coordinate photography (video and still) unit activities/events/competitions.
- Assist in managing Hillgrove’s NJROTC website.
Reports to and assists the PAO as necessary in the conduct of assigned duties to include:
COLOR GUARD COMMANDER (CGC)
- Responsible for coordinating all recruiting efforts for the unit.
- Setup recruiting events at feeder middle and elementary schools.
- Coordinate with the Color Guard Commander to provide Color Guards for local school PTA meetings.
- Track and recommend the recruiting ribbon for those cadets who successfully recruit two or more cadets into the NJROTC program.
- Responsible for proper training at all color guard members.
- Maintain and making recommendations for care and ordering of color guard equipment.
- Post and finalize all sign-up lists, as needed, to meet Color Guard requirements.
- Oversee performance of Honors Guard Captain.
- Coordinate competitive color guard drill team(s).
(Academic, Drill, Drone, Orienteering, and Rifle)
- Responsible for setting practice schedules for their respective teams.
- Conduct attendance at each practice, event, etc.
- Maintain an active roster of, and communications with all team members.
- Provide recommendations and rosters to SNSI/NSI for event/competition teams.
- Team Captains will be chosen cadets with final approval of SNSI/NSI.
The Chaplain provides the cadets a support system and spiritual support. Duties include:
- Responsible for coordinating and/or conducting prayers at all appropriate unit functions (i.e. Military Ball, Area Managers/Off-Site Inspection, End-of-Year Awards Banquet, etc.)